Apicbase

At Apicbase, we keep reviewing what we offer our team, with one question in mind: is there a better option for our people?

For our pension plan, the answer was WARREN.

We chose Warren because it gives more back to our team. Contributions go into a regulated, transparent, low-cost pension fund, so more of every euro goes towards their future. Everyone also gets the app, with real-time insight, AI coaching and access to human experts.

Warren joins our cafeteria plan, our additional insurance coverage and all the other extralegal benefits that support our team’s wellbeing.

When we offer a benefit, we want it to be the best version we can find, for every colleague, current and future.

See our open roles: jobs.apicbase.com

“It really does wipe out a lot of admin time.”

In foodservice, admin piles up after service: checking every invoice line against the order, and updating recipe costs each time a supplier changes a price.

Apicbase doest that for you. It runs a three-way match on every line and flags the discrepancies before payment.

Your team only checks the lines that differ.

See how invoice matching works: get.apicbase.com/invoice-matching-software

Kitchen teams get asked to work safely every shift. How sure are you that every site is a safe place to work?

On 30 October, we'll show you how safety follow-up works in Apicbase.

Spot risks during safety walks, give every finding an owner and a deadline, and see which ones are fixed and which still need attention, site by site.

Save your spot for the live webinar on 30 October, 11:00 CET: get.apicbase.com/landing_pages/compliance-webinar

Every quarter, the team from across Europe comes together in Antwerp. And so we did last week.

Every department looks at the full customer journey, from first conversation to daily use in the kitchen, and works out how to make each step better.

Sales, Customer Success, Product and Marketing, around one table, working towards the same goal: less waste and a healthier bottom line for every kitchen we work with.

We are still looking for new colleagues across several departments. You can find all open roles at jobs.apicbase.com.

Your chef says “15 tomatoes”. Apicbase finds the tomatoes in your stock list and logs 15.

That’s voice counting.

Your kitchen team walks the storeroom and says what they see. When a name fits two products, the app asks which one they meant. The count lands in Apicbase the moment they save it.

Teams count stock 75% faster with voice.

See how it works:
get.apicbase.com/mobile-counting

If the waste data shows the kitchen throws out rice every Monday, the head chef cooks a smaller batch the next Monday.

That only works when the kitchen records what it throws away. On Apicbase, that data shows which ingredient keeps ending up in the bin, at which site, and at what cost.

Less waste also counts towards a wider goal. UN target 12.3 aims to halve food waste per person by 2030. Every kitchen that acts on its waste data brings that target a step closer.

Read 15 ways to reduce food waste in multi-site restaurants: get.apicbase.com/how-to-reduce-food-waste-in-restaurants

Hospitality Tech Expo has begun! Come find us at booth HT1304, together with Bmediagroup Europe and It's Us, for a coffee and a chat.

A guest asks whether the truffle mayo contains mustard, last month the answer was no.

Since then, your supplier switched to a mayonnaise that does.

If your allergens live in a spreadsheet, someone has to go looking for every dish that uses it, at every site, and update the sheet by hand. If they miss one, the guest gets the wrong answer.

In Apicbase, a recipe takes its allergens from its ingredients. You update the mayonnaise once, and every recipe that uses it shows mustard.

When all your sites work from the same recipes, they see the change too.

Read the full guide to allergen management → get.apicbase.com/food-allergen-management-ultimate-guide

Two of our colleagues went to school together long before either of them joined Apicbase.com.

Ramil Bikbulatov has been testing our software since 2020, from his home office. Ruslan Saifullin arrived in Antwerp a week before him. For the next few weeks they're sitting with the team instead of joining remotely.

Ramil's first morning started with pastries and carried on with the chocolate he had brought along for everyone.

Welcome to Antwerp! We're happy to have you both at the office.